Enrollment and Registration
- All students must complete registration according to the dates specified in the semester schedule after consultation with the assigned academic advisor.
- Students or auditors may not attend and will not receive credit for any class for which registration has not been completed within the specified period.
- Changes in registration after the completion of the formal registration and add/drop periods require the approval of the faculty advisor and the Registrar.
- Students registering late are charged the late registration fee.
- Registration is completed only when tution and fees are paid.
Course Changes After Registration/Add–Drop
- The last day in a term when students may add a course to their program is indicated in the semester schedule.
- Changes from “credit” to “audit” status or from “audit” to “credit” status and changes from “grade” to “pass/fail” or “pass/fail” to “grade” must be made by the last day indicated in the semester schedule.
- To withdraw from any course after the drop period, a student must obtain approval of the advisor and the instructor of the course. Merely ceasing attendance in any course does not constitute withdrawal. An unauthorized withdrawal results in a failure of the course.
A student may withdraw from a course during the first 12 weeks of the semester after obtaining approval of the advisor and the instructor of the course. For authorized withdrawal, a grade of “W” is indicated on the record. Courses from which the student withdraws within the add/drop period of a term will not be entered on the permanent record. Courses from which the student withdraws after the 12th week will be recorded as “F.” Withdrawal forms are available at the Office of the Registrar.
Classification
Those enrolled at Carroll College are classified as either degree students or non-degree students. Degree students are those who have met all entrance requirements and have been approved for a course of study leading to the Associate of Arts, Bachelor of Arts, or Bachelor of Science degree. Non-degree students are those who are enrolled at Carroll College, usually on a part-time basis, and who are not seeking a degree. Non-degree students may complete a maximum of 18 credits, after which time they are required to become a certificate or degree-seeking candidate.
A full-time student is one who is enrolled for a minimum of 12 semester credits of college courses. For purposes of financial aid, athletic eligibility, determination of student standing, and for many scholarships, a student must be enrolled full-time. A part-time student is one who is enrolled for 11 credit hours or fewer.
Students are classified as:
- Freshmen when they are admitted as degree students and have fewer than 30 completed credits;
- Sophomores when the record shows 30 to 59 completed credits;
- Juniors when the record shows 60 to 89 completed credits;
- Seniors when the record shows a minimum of 90 completed credits.
Study Load
The normal full-time study load is 15–16 credits per semester. Any study load exceeding 19 credits must have the approval of the Registrar.
Students who officially represent Carroll College by participating in extracurricular, competitive activities, including but not limited to intercollegiate athletics, forensics, or moot court, must be enrolled in a minimum of 6 credits and often are required to enroll in more for eligibility reasons.
Repeating a Course
Students who receive a grade of “D” or “F” may repeat the course at Carroll. Only grades of “D” or “F” may be repeated. In such cases the most recent grade shall be the one counted in computing the grade point average required for graduation. The credit hours for a course will be counted only once. However, the original course(s) and grade(s) will remain on the transcript. Students cannot attempt to repeat a course under this policy more than two times. Grades earned for courses repeated at other institutions and accepted as transfer credit are not calculated into the Carroll College grade point average.
Withdrawal from the College
A student is granted honorable separation when in good standing at the time of withdrawal. Withdrawal from the College with honorable separation requires appropriate signatures on a completed withdrawal form. Withdrawal forms are available in the Registrar’s Office. Failure to comply with this procedure may result in failing grades in all courses.
A student may withdraw from the College on any class day during the semester, but not after the last day of regular classes. A student who withdraws from the College and then wishes to re-enter must complete the admission procedure to be re-admitted.
Administrative Withdrawal from the College
Carroll College reserves the right to require a student to withdraw from the College when the student is either unable or unwilling to withdraw voluntarily, and it is determined to be necessary for the interest and well-being of the student and/or the College to terminate enrollment. Reasons for an administrative withdrawal may include one or more of the following:
- Failure to comply with the Carroll Code of Student Conduct, including behavior that is in violation of the Self-Care Expectations, Self-Destructive and Threatening Behaviors policy, as described in the Carroll College Student Handbook;
- Failure to make appropriate payment or payment arrangements when a student’s account is in default;
- Behavior that has resulted in significant disengagement from the academic activities of the College;
- Behavior that has resulted in significant disruption of the teaching and learning activities of members of the academic community, which will substantially impede the education processes of the student.
This policy does not take the place of disciplinary action associated with a student’s behavior that violates the Carroll Code of Student Conduct or any other College policies or regulations. This policy is to be invoked in extraordinary circumstances when, in the discretion of the appropriate Vice President or designee, the conduct board process cannot be used or is not appropriate.
Students who are administratively withdrawn from the College are subject to the same financial aid and refund policies as students who elect to withdraw from the institution.
Students who are notified of an administrative withdrawal will be afforded the right to appeal to the Vice President for Enrollment. Appeals must be made by the student, in writing, and must be submitted within 5 class days of the initial notification. The Vice President for Enrollment will then convene a committee to review the appeal and will issue a decision back to the student within 10 class days.
Deployment Policy for Students Called to Active Military Service
In order to qualify under the provisions of these policies, a student must present official military orders indicating his/her mobilization or activation to the Registrar or other appropriate college official. The student will then be informed of the procedure to follow.
Academic Grades
Mobilization or activation during a regular semester will result in the complete withdrawal of the student from the college without penalty or a punitive grade.
If the mobilization or activation of a student occurs after the last permissible day to withdraw from the college, the student may choose to withdraw or request an incomplete grade. Under this circumstance, normal Carroll College policy for the award of “Incomplete” grades will apply. These instances will need to be individually contracted and approved by the course instructor/ faculty member, and filed in the Office of the Registrar. The student will not receive a refund for these courses and/or applicable fees.
Student Re-enrollment
Students mobilized or activated while enrolled in Carroll College will have priority placement upon return. The college will make every attempt to place these students back into their academic study track, as closely as possible to the same place the student occupied before they were mobilized or activated. Any readmission application fee will be waived for these students.
Student Account
If the student chooses to fully withdraw from the college, course tuition and fees will be pro-rated and reduced based on federal and institutional aid refund policies outlined in the Carroll College Catalog.
If the student withdraws before 60% of the semester has been completed, Federal Financial Aid and charges will be pro-rated in accordance with the policy as outlined in the Carroll College Catalog. If the student withdraws after he/she has completed 60% of the semester, no Financial Aid or charge adjustments will be necessary.
I. Federal Aid:
Financial Aid is pro-rated for students who withdraw from the college. Federal Financial Aid will be returned in accordance with the Federal Financial Aid return policy:
Federal Financial Aid is pro-rated based on Federal Title IV Regulations: See Return of Federal Title IV Funds Policy.
Note: Federal loan disbursements the student has earned, based on the pro-ration, will enter repayment when a student withdraws from school. Students may contact the loan servicer to postpone payments on their loan accounts.
II. Institutional Aid (Scholarships and Grants):
If the student has received institutional scholarship and grants prior to mobilization and chooses to withdraw from the college, the scholarships and grants will be refunded in accordance with the institutional aid policy outlined in the Carroll College Catalog.
Please note that receiving a refund of tuition and fees from Carroll College may result in a repayment to the Department of Veteran Affairs for any education benefits received during that time.