Emergency Response
Upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus, Carroll College staff will alert students and employees immediately. Emergency or security alerts will be posted by email, on the college’s Student Life webpage on the college’s Emergency Response webpage, and/or through the use of the college’s emergency messaging system Regroup to emergency contact phone numbers.
The institution will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. Immediate contact will be made with college employees closest to the incident area to obtain information from eyewitnesses. Local law enforcement will be notified. College officials will cooperate with local law enforcement to determine the severity of the emergency and provide appropriate updates to the college community.
Decisions regarding whether a significant emergency exists, the determination of who to notify, the content of the notification, and whether to initiate the emergency messaging notification system will be made by the appropriate senior-level administrator, as follows. The Dean of Students and Retention, in consultation with the Associate Director of Residential Life & Housing and the Executive Director for Integrated Communications, will evaluate matters related to campus events and activities with students and employees. The Vice President for Academic Affairs, in consultation with the Registrar and the Academic Dean, will evaluate matters related to academics with students and employees. The President of the College or the Vice President for Finance and Administration will evaluate matters related to facilities, campus evacuations and catastrophic circumstances (e.g. earthquakes, campus closing). The use of technology to communicate emergency response and evacuation procedures—through the Regroup campus emergency messaging system—will be coordinated with the director and staff of Campus Computing and Information Technology.
The college will conduct an annual test of the emergency response and evacuation procedures. The annual tests will include publicizing the college’s procedures in conjunction with one annual test per calendar year. The tests will be documented and reported in the following year’s Student Handbook listing the date, time of exercise, and whether it was announced or unannounced.